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How will the summer term look like?

What will the forthcoming examination session look like? And what comes next - how will the studies at the University of Wrocław be organised in the summer semester 2021. The rector's ORDINANCE on this matter has just been published. Below we present its content:

ORDINANCE 16/2021 of the Rector of the University of Wrocław of 29 January 2021 on the conditions for the organization of teaching in the academic year 2020/2021 at the University of Wrocław

Pursuant to Article 23 (1) and (2) and Article 76a of the Act of 20 July 2018 – Law on Higher Education and Science (consolidated text: Journal of Laws of 2020, item 85, as amended), Article 79 (7a) and (8b) of the Act of 16 April 2020 on specific support instruments in connection with the spread of the SARS-CoV-2 virus (Journal of Laws of 2020, item 695, as amended), it is ordered as follows:

§ 1.1 The University of Wrocław is bound by the organization of the academic year 2020/2021 established by the Announcement of the Rector of the University of Wrocław of 30 June 2020, subject to § 7 of this Regulation.

2. The organization of classes in the summer semester of the academic year 2020/2021, should, as far as possible, take into account the possibility of expanding hybrid and classroom teaching as vaccination progresses and the number of infections decreases. The possibility of running particular types of classes in hybrid or classroom mode shall be informed by announcements from the Rector. The decision to start classes in hybrid or classroom mode is made by the Deans, guided by the possibilities of maintaining the epidemic regime.

3. As far as the conditions of organization of teaching in the summer semester of the academic year 2020/2021 are concerned, the terms of Ordinance No. 116/2020 of the Rector of the University of Wrocław of 3 September 2020 on the principles of operation of the University of Wrocław in connection with the COVID-19 outbreak and Ordinance No. 118/2020 of the Rector of the University of Wrocław of 7 September 2020 on the introduction of the principles of distance education at the University of Wrocław shall apply, unless the provisions of this Ordinance specify otherwise.

4. the conditions of organization of teaching in the summer semester of the academic year 2020/2021 should also take into account Announcement No. …/2021 of the Rector of the University of Wrocław of 29 January 2021 on the organization of teaching and other activities of the University of Wrocław in the summer semester of the academic year 2020/2021.

§ 2.1. Classes conducted using distance education methods and techniques (E_EDU platform, Office 365, etc.) are conducted in this form until they are completed with a credit or exam. The decision regarding the method and form of the credit or exam is made by the dean if the instructor requests a different form than that in which the classes were conducted. In making such a decision, the dean takes into account the restrictions imposed at the University as a result of current internal regulations.

2. The forms of course credit and examinations should enable verification of the assumed learning outcomes described in the course syllabuses.

3. At least seven days before the scheduled date of the examination, students, doctoral students, postgraduate students shall be notified of its form and the IT tools that will be used to conduct it.

4. Remotely conducted exercises, seminars, workshops, laboratories should be passed before the start of the exam session, and exams should be taken within the session timeframe.

5. In justifiable cases, with the permission of the dean, the deadlines for credits and examinations referred to in paragraph 4 may be rescheduled to a later date, but no later than to the end of the re-sit session.

6. The instructor/examiner is responsible for preparing and conducting the exam.

7. If, for technical reasons, it is not possible to verify the learning outcomes of a student remotely, the student should be given the opportunity to retake the exam remotely or to organize the exam in a classroom. If a student fails a remote examination again due to technical reasons, a classroom examination will be scheduled. The dean, upon the examiner’s request, determines the manner, place, and time of conducting an examination on the premises of the University in accordance with the rules of the epidemic regime (in-class examination). Taking additional credits and examinations referred to in this regulation will not be considered a re-sit date.

8. If more than half of the physical education classes were conducted remotely, the physical education instructor shall confirm the completion of the classes with a passing grade without writing the grade.

§ 3.1 Information technology may be used to ensure the remote administration and recording of the exam.

2. Only the examiner can keep the recording of the exam.

3. The recording may only be used as evidence if the student requests a committee review of his/her learning outcomes.

4. The examiner deletes the recording after 14 calendar days from the date the grade is received for the exam or credit.

5. Documentation of the achievement of learning outcomes consisting of a set of questions, an attendance register, student answer sheets for the questions together with the final score should be kept in the unit for evidential purposes. The storage of documentation should be in accordance with the policy for archiving student assessment or examination work.

§ 4.1 A student submits his/her diploma paper in an electronic form in accordance with the rules laid down in the internal regulations concerning the diploma procedure, checking diploma papers in the anti-plagiarism system, archiving diploma papers using the Diploma Paper Archive ( APD) system and submitting diploma papers to the National Repository of Written Diploma Dissertations, taking into account the principle defined in item 2.

2. The student will deliver the thesis in paper form at a later date, but no later than before receiving the diploma of graduation.

§ 5.1 Diploma examinations may be conducted remotely using the technology referred to in § 3, para. 1.

2. The course of the diploma examination conducted remotely may be recorded in the form of a recording by the chairperson of the examination committee or a person indicated by him/her. The chairperson of the examination committee shall inform the student and all members of the committee about the start of the recording.

3. The protocol of a diploma examination conducted remotely is drawn up on the basis of the examination conducted or on the basis of the recording referred to in section 2, if the examination was recorded.

4. The recording of the diploma examination shall be kept by the chairperson of the examination committee until the diploma of graduation is issued, but no longer than 30 days from the date of the examination, after which the recording shall be erased.

§ 6.1 At the request of the graduate student, submitted electronically from the student’s e-mail address, the dean’s office issues and sends

1/ a certificate of graduation – sent by mail or courier service with acknowledgement of delivery,

2/ scan of the certificate of graduation – sent electronically to the student’s e-mail address

3/ copy of the diploma – sent by mail or courier service with a confirmation of delivery with the possibility of collecting the diploma in person after the epidemic has ended.

2. Graduates may personally collect their diplomas only upon request using their student email address, at an agreed date and time.

§ 7.1 In accordance with the rules referred to in § 1.2, the Dean decides on the organization of classes in the summer semester 2020/2021, especially those of a practical nature (laboratories, exercises, workshops, field classes, internships, etc.) that are impossible to implement using distance learning techniques.

2. The dean, upon the application of the internship supervisor, makes a decision concerning the credit for the internship and the manner of completing the missing learning outcomes resulting from the internship. The credit for the internship may be based on the internship cards submitted electronically to the internship supervisor.

3. In the event that the learning outcomes have been achieved in the course of the internship, it is possible to shorten the duration of the it.

4. If the planned learning outcomes are ensured, alternative forms of internship completion may be arranged.

5. The internship can be moved to a later completion date or the following year, as long as it does not affect the educational cycle, especially the graduation date.

6. In the case of transferring the realization of internships or other classes which, due to an epidemic and lack of possibility to achieve the learning outcomes, could not take place in the winter semester 2020/2021, to the next semester or academic year, the Faculty Council, pursuant to §35 of the Academic Regulations of the University of Wrocław, may additionally define the minimum requirements for the completion of a semester (year), including the minimum number of ECTS credits and the acceptable total deficit of ECTS credits which are the basis for the completion of a semester (year).

7. The dates of the courses referred to in paragraph 1 may be scheduled outside the base organization of a given semester of the 2020/2021 academic year, but no later than 30 September 2021.

8. Students, doctoral students, postgraduate students must be notified of the new dates of scheduled classes referred to in sections 1 and 5 by 15 February 2021.

9. In making the decisions referred to in paragraph 1, priority shall be given to the needs of the program in the final years of study.

10. With respect to the teaching of doctoral students, the tasks referred to in paragraph 1 shall be performed, in consultation with the Dean, by heads of doctoral programs and colleges of the Doctoral School, and in the case of postgraduate programs by their heads.

§ 8.1 As a result of the inability to hold some classes in a given semester of the 2020/2021 academic year due to the pandemic, it is permissible to postpone them to the next semester or the next academic year as part of changes in the organization of the course schedule.

2. Decisions on matters referred to in paragraph 1 are made by the Dean, Head of the Doctoral School, Head of Doctoral Studies, and Head of Postgraduate Studies, respectively.

3. Information about changes to the study schedule shall be communicated to students, doctoral students, postgraduate students, and academic staff by electronic mail and by announcement on the website of the unit providing the degree program without undue delay.

§ 9. Depending on the changes in the epidemic situation, the restrictions on the conditions of the didactic organization in the summer semester of the academic year 2020/2021 may be subject to change. The decision in this regard, in the course of the didactic process, is made by the Rector. The remote form of verification of learning outcomes, despite a possible return to the traditional form, should remain as an available alternative in the summer semester of the academic year 2020/2021.

§ 10. Supervision of the implementation of this order is entrusted to the Vice Rector for Teaching.

§ 11 The Ordinance is effective upon signature.

prof. dr hab. Przemysław Wiszewski

R E C T O R

Published by: Tomasz Sikora

29 Jan 2021

last modification: 9 Feb 2021